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Staff Assistant

Washington, DC
MicroSystems Automation Group (MSAG) is a Service-Disabled Veteran-Owned Business headquartered in Falls Church, VA. Since our beginning in 1987, we have provided technology solutions for Government and Commercial clients. Our company has a GREAT corporate culture and is committed to providing the very best to our clients and employees.

MSAG is seeking a Staff Assistant to support the mission of the U.S. Department of State, Bureau of Conflict and Stabilization Operations (CSO). This is a great entry-level opportunity for federal government interns or candidates with 1-3 years of experience. Secret clearance is required.

Responsibilities:
  • Directly support the (Region) Director and Deputy as well as (Team Leads, etc.) within CSO.
  • Analyze, draft, edit, and prepare a wide variety of memos, proposals, policy recommendations, official correspondence, reports, and other documents of a highly sensitive nature directed to CSO for decision, clearance, or endorsement.
  • Keep CSO leadership informed, at all times, of the latest developments in matters that require their immediate and urgent attention using phone, e-mail, mail, and impromptu meetings to both receive and quickly transmit essential information.
  • Ensure responsible staff is kept apprised of action items required of and by CSO leadership.
  • Draft, edit, and compile information for newsletters, emails, and other formats from (Region) office teams for producing material for CSO leadership (FO).
  • Access areas requiring a security clearance, up to including TS/SCI.
  • Access systems – up to and including SCI - hand-carry, and/or safeguard classified materials on behalf of CSO leadership and other members of the bureau as required to execute the bureau's mission.
  • Provide guidance to CSO staff (drafters) and management on content, formatting, clearance process, etc., through periodic training seminars and during daily operations.
  • Facilitate internal meetings, training sessions, and discussions related to CSO administrative policy and procedures.
  • Facilitate administrative arrangements for meetings, conferences, travel, etc., applying familiarity with the responsible officials' schedules, commitments, and areas of responsibility.
  • As required, attend meetings with CSO leadership, takes notes, and conduct required follow-up.
  • Serve as a backup for travel-related logistical arrangements for the Assistant Secretary and PDAS.
  • Receive distinguished visitors as required.
  • Escort individuals as required per CSO Policy, security standards or direction of Task Manger, COR, or EX Director.
  • Serve as backup for CSO FOIA point of contact.
  • Serve as backup for CSO records management.
  • Serve as backup for CSO SharePoint site.
  • Serve as backup point of contact for Congressional Notifications.
Qualifications: 
  • Bachelor's degree in business administration, international relations, public administration, or any related field.
  • Secret clearance is required
  • 2 years of relevant experience
  • Must possess highly developed written and oral communication skills.
  • Ability to learn and understand the views of the CSO's leadership to enable the incumbent to perform duties such as making independent decisions and preparing correspondence for those officials.
  • Ability to learn CSO's mission, programs, goals, objectives, and substantive issues monitored by the Front Office as they relate to the overall administrative structure and processes of the Department.
  • Knowledge of and ability to use the most current Microsoft Office Suite, Word, Excel, PowerPoint, Access, SharePoint, and Outlook.
COVID-19 vaccination is required for this position. The Company may grant reasonable accommodations to candidates who are not vaccinated for health reasons or due to sincerely held religious beliefs.

Full-time employees are eligible for paid company benefits, paid time off, sick leave and federal /national holiday pay.

MSAG is an Equal Opportunity Employer - Disability and Veteran

Interested candidates should apply to the position via our career portal at 
https://msag.catsone.com/careers/61442-General/jobs/15693782


Find our company reviews on glassdoor.com 
https://www.glassdoor.com/Reviews/MSAG-Reviews-E812411.htm


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