Location: Arlingon, VA
Must have an active Secret Clearance
DUTIES AND RESPONSIBILITEIS:
- Maintains a database of completed training for each individual in the CM office, notifies the employees of missing data and expired training, and produces branch level training roll-ups for managers to keep current on employee training requirements;
- Manages the development and administration of an orientation program for new Foreign Services (FS), Civil Service (CS), Personal Services Contractor (PCS) employees and Third-Party contractors (TPC); and organizes, maintain, and updates general information package (e.g. OBO history organizational charts, office procedures, etc.) distributed to new CM personnel.
- Serves as sponsor for domestic new hires, providing introduction to domestic OBO personnel and directions on basic office procedures;
- Coordinates in-house and external training for CM domestic and overseas FS, CS, PSC, and TPC personnel; and
- Coordinates the development and administration of the annual CFSM in-service Training Course with two sister offices, the Office of Security Management (OBO/CFSM/SM) and the Office of Facilities Management (OBO/CFSM/FAC).
- Assist with the preparation of and tracks the approval of federal Project/Program Management (FAC-P/PM) and contracting Officer Representative (FAC-COR) certification package;
- Manages the CM Management resource references library;
- Manages on-line Red Vector training licenses and publishes periodic course reminders to both the domestic and overseas personnel;
- Researches the nature, location and cost of new sources of training, and makes recommendations to the Division Chief regarding new or alternative sources and related training fund requirements;
- Coordinates logistical arrangement for contracted offsite training with vendors and providers;
- In a supporting roles, may be designated as the Government Technical Monitor (GTM) for contractual procurement actions;
- Prepares the annual CM training budget, and monitors the execution of the annual training budget, including travel, materials and handouts to be submitted to the supervisors for approval;
- Prepare training bulletins, circulars, and/or announcements to staff as needed to make them aware of upcoming training opportunities and to convey related training information;
- Serves as a CM point of contract about Federal Government directives and policies concerned with training; and
- Conducts developmental training needs surveys and provides reports to senior management.
- Designs and maintain a spreadsheet for Foreign Services Construction Engineers (FSCE) to track assignments and promotional within CM as well as approvals of position classifications, position requests and position abolishment’s;
- Designs and maintain spreadsheets for NSDD38 cables outgoing and incoming;
- Tracks FSCE vacancy announcements and hiring status;
- Tracks FSCE Employee Evaluation Reports (EER), and informs supervisors about Bureau and Department deadlines for EER submissions; and
- Maintains contact with Bureau and Departmental HR specialists to obtain the latest information on staffing resources levels allocated to the Bureau, personnel accessions and attrition, and pending vacancies.
- Other related duties as assigned.
Knowledge of OBO mandated training and other training required for a wide variety of domestic and overseas CM personnel and contractors.
Knowledge of the requirements for FAC-P/PM and FAC-COR certification at level required by CM personnel ad contractors, and with the roles and responsibilities of the Bureau of Administration’s Office of the Procurement Executive (A/OPE) in the FAC-COR programs.
Ability to identify, articulate, and analyze issues arising from the conduct of the CM training program and to research and propose solutions to higher-level management officials.
A high level of interpersonal skills to deal directly and extensively with managers, coworkers, and the employees and contractors of the Office, sufficient to enable the incumbent to advice on all aspects of the CM training program and to effectively coordinate program operations.
Skill in written communication sufficient to draft a variety of documents on routine to moderately complex and sensitive issues related to the CM training program operation, and to make recommendations regarding new training sources or evaluate trends in the training of CM personnel.
Skill in oral communication sufficient to meet and deal with managers and employees at all levels and to discuss training matters in a clears and understandable manner.
Familiarity with the capabilities and operations of the automated word processing, spreadsheet, presentation graphics, and database management systems that comprise the Microsoft Office suite, and with other stand-alone or specially constructed OBO-specific databases and software packages utilized by the Office to schedule and monitor the CM training program and CM FS resources posture.
MicroSystems Automation Group (MSAG) is a Service-Disabled Veteran-Owned Business (SDVOB) providing subject matter expertise and technology solutions for government and commercial clients since 1988. We have a rich history of working with clients to understand their business problems and leverage our technical expertise and knowledge to deliver solutions that improve their business performance.