Procurement Analyst 1
U.S. Department of State - Procurement Service Division A/EX/PAS/PS A/EX/PAS
Procurement Services Division (PSD) provides customer service to the Bureau of Administration and Information Resource Management by effectively, efficiently and responsively meeting and completing the bureaus Procurement service needs. PSD anticipates and meet the needs of both internal and external customers. Delivers high-quality products and services; and remain committed to continuous improvement.
The Division oversees all Procurement Service pre-award functions including but not limited to planning, organizing, implementing, directing and overseeing the contract and procurement operations for the IRM Bureau, and the Executive Office. Pre-award functions includes: Market Research, Requirement Documents (SOW, Cost Estimates, Requisitions, Justifications), Acquisitions Planning, Technical Evaluations, COR and GTM duties. In addition, PAS manages Ratifications, IAAs and processes Visitor Authorization Requests (VARs).
A/EX/PAS/PS manages and provides administrative support for the Government Purchase Card Program which includes 228 Cardholders and Approving Officials from both the IRM and A Bureaus.
1) Task Purpose:
The purpose of this task order is to provide contractor personnel to assist the Procurement Services Branch (PS) of A/EX/PAS. PS is located in the A Bureau and it is responsible for providing procurement support to the A Bureau and to the Information Resource Management Bureau.
2) Task Order Requirements:
PAS requires two Procurement Analysts that possess the following skills:
Five or more years of primary contracting activity Should be at least FAC-C Level II (or DAIWA equivalent) certified.
Experienced in reviewing and drafting Statements of Work and determining appropriate application.
Experienced in reviewing and drafting Independent Government Cost Estimates and determining appropriate application. Experienced in drafting and/or reviewing Justifications and Approvals for Sole Source Selection and determining appropriate application.
Able to work under pressure with a team of associates.
Proficient in the use of Microsoft Office and Excel Proficient in the use of ILMS Ariba or a similar electronic ordering system. Excellent communication skills, both oral and written, including email.
Excellent analytical skills.
Able to learn and process Visit Authorization Requests for Department of State building access.
Contract file creation and management skills.
Very familiar with purchase requests created by program offices.
Working knowledge of FAR and DOSAR.
Knowledge of Procurement Information Bulletins a plus Working knowledge of Blanket Purchase Agreements and Government Wide Acquisition Contracts.
The candidates must meet the following position descriptions:
Process Purchase Requests through Ariba (an electronic ordering system);
Perform funding realignment; administer incremental funding;
Review and draft Statements of Work;
Review and draft Independent Government Cost Estimates;
Review and/or draft Justifications and Approvals for Sole Source requisitions;
Interface with Government Technical Monitors (GTM), Contracting Officer’s Representatives (COR) and Contracting Officers (CO); Perform and obtain market research;
Obtain/verify funds certification for purchase requests;
Administer deobligation or decommittment of funds;
Electronic search capabilities for contract history and status; contract file creation and maintenance;
Proper file management; monitor contract and/or contract option expiration and other timeframes and advise GTMs and CORs accordingly;
Review and edit requisitions;
Perform contract closeouts;
Communicate orally and in writing, including email, with all parties;
Create Visit Authorization Requests for Department of State building access;
Perform other PS duties, as assigned.
Process Purchase Requests through Ariba;
Perform funding realignment;
Administer incremental funding;
Statements of Work;
Independent Government Cost Estimates;
Justifications and Approvals for Sole Source requisitions;
Funds certification for purchase requests;
Deobligation or decommittment of funds;
Electronic contract history and status;
Contract file creation and maintenance;
Visit Authorization Requests for Department of State building access.
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